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Guide to Using Outlook 2013 and 2016 Ribbon

In the previous versions of Outlook, there was the pull-down menu. But Outlook version 2013 brought the navigation ribbon which substituted the old pull-down menus. But when you start to use the Outlook version 2013 & 2016, the functionality of ribbon is similar. The ribbon is altered and adapted on the basis of usage of Outlook. When you move from the e-Mail view to Calendar view in Outlook then content enveloped in the ribbon is also varied. It will also vary the other things in Outlook like Contacts, Tasks, and Notes etc.


Additionally, specific concealed ribbons will be displayed if you are performing particular tasks. For instances, when you are running e-mail attachments, then a ribbon of attachment will be shown. And, after downloading the attachments and switching to another e-mail, this ribbon vanishes.

Operating Home Ribbon

Once you launch Outlook version of 2013 or 2016, then it opens Home screen by default. It is that page where you can deliver and get the e-mails and where most of the things in Outlook happens. Home Ribbon is placed on top of the navigation panel. Here below, some of the basic commands are mentioned:

1. New

You can employ the “New” button to make a new message in the e-mail. By using the option of New Items, you can make appointments, tasks. You can press the option of the downward arrow in the bottom right side of the button for expanding the menu bar and create the selection as per your choice.

2. Delete

You can delete an email by pressing the big X option placed in this section. You can manage the received e-mails by using the Buttons of Ignore, Cleanup and many more.

3. Respond

Buttons placed in this section manage your response to messages like Reply, Reply All and Forward.

4. Quick Steps

When you want to “Move, Reply, and Delete” messages into a folder then you can access it easily by using this section. There are many quick commands like To Manager, Done, Create New, Move to, Team E-mail etc. You can get the additional commands by pressing the downward arrow placed at the right side of this section for expanding the menu.

5. Move

This section offers you the buttons to make Rules, to avail OneNote, to Move.

6. Tag

When you desire to point messages as Read or Unread, categorize the message, and follow-up the messages by adding a flag, then this section helps a lot in doing this.

7. Find

This section comprises the commands like finding a contact, availing the Address Book, filtering e-mails.

Moreover, there are various other tabs besides the Home tab. There are specific commands attached to the name of the tab. In Outlook version of both 2013 and 2016, there are four other tabs mentioned besides Home tab namely:

• File: In this section, you can alter the Options to Outlook, printing messages, calendars and more.

• Send or Receive: Here in this section, you can deliver the email messages and receive the same. You can find the commands here in this ribbon to organize the Downloads and email server.

• Folder: Here, you can maintain the email folders and ribbon properties. • View: Here, you can alter the layout of Outlook for To-do page and People page by using the commands placed on this ribbon.

Nick Hollins is a Microsoft Office expert and has been working in the technology industry since 2002. As a technical expert, Emma has written technical blogs, manuals, white papers, and reviews for many websites such as


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